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Should a Physician or an Administrator Create the Facility Schedule?

Posted by Shift Admin on June 26, 2018 at 6:35 AM

Young professionals are seeking jobs with a better work-life balance. But creating a schedule that facilitates this preference can be a daunting task.

Depending on the size of your facility, you might be trying to decide who should be in charge of scheduling – physician or administrator. While there are pros and cons to either option, it truly depends on your group’s needs, priorities, and existing staff load.

Let’s weigh the options:



  • Physician schedulers are intimately aware of the nuances of the schedule.
  • Giving physicians control of the schedule enables them to avoid burnout and balance the preferences of their peers.
  • Digital schedule generators, like Shift Admin, enable users to create schedules efficiently and in a fraction of the time, helping them spend more time with patients (rather than manually creating the schedule).


  • Physicians don’t have a lot of time to spearhead a complex scheduling process while balancing patient needs, facility requirements, and organizational structure.
  • In larger facilities, physicians may not be familiar with the day-to-day operations of the administration.
  • Many studies have shown that physicians say that being assigned more administrative duties is a top reason physicians are dissatisfied with their jobs.



  • Assigning the task of schedule making to a non-physician administrator enables that employee to make the position their own.
  • In smaller facilities, doctors are too busy seeing patients to oversee the scheduling. Administrators would have more time to focus on this task.
  • Designating hospital admins as the schedule maker frees up doctors to see more patients.


  • Admins aren’t directly affected by the schedules followed by physicians, specialists and on-call doctors.
  • If you’re short-handed, office admins wear a lot of hats. Adding a schedule-maker on top of ensuring compliance, payroll and other human resources duties might be too many hats.  
  • Administrators who aren’t familiar with the nuances of the schedule and physicians’ preferences can end up creating a schedule that won’t work, leading to conflicts and rescheduling patients.

Each department or hospital handles scheduling differently, but it’s important that the facility considers the pros and cons of having either a provider/physician or a group administrator (hospital admin) take on the role of creating the schedule.

Either way can and will work, but it’s important to have a game plan.

Having an automated scheduling software can reduce the stress and miscommunications that arise with the schedule. Shift Admin automates the scheduling process while simultaneously functioning as a communication center with both document management and email/sms features.

Not sure where to begin? Here are a few tips in our free guide:

Topics: Physician Scheduling

new physician scheduler