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6 Small Habits That'll Make a Big Difference With Your Schedule

Posted by Shift Admin on April 9, 2019 at 9:00 AM

Like most new things, provider scheduling is a process that takes time to master. With every new schedule comes a new chance for practice, trial and error, and an opportunity to define what works for you or what doesn’t. As you learn the ropes, you’ll figure out that even the smallest changes and habits can make the biggest difference in your schedule creation process.

Set Aside Time

While working under pressure is advantageous for some, it’s not an ideal approach for something as delicate as provider scheduling. Instead, set aside some uninterrupted time during which you can dedicate your mind solely to the task of creating the best possible schedule. By doing this, you’ll be able to utilize the software to its fullest potential without the distraction of other various tasks. It’ll take some time but trust us — block off some time, silence your phone, and see for yourself what can be accomplished.

In a perfect scenario, it’s best for groups to hire someone whose sole responsibility is to understand your group's rules and restrictions and use them to craft the best possible schedule. The scheduler plays a critical role and it is an often major undertaking.

Be Patient

Learning something as complex as a scheduling software isn’t something that happens overnight. Be patient, take your time, utilize the auto-generator and repeat the steps as many times as it takes to become a master physician scheduler.

Be Persistent

Practice, practice, practice. The key to effective scheduling is dedicated persistence. Often, people will only generate one or two schedules before resorting to manual revisions. Instead, revise your rules, regenerate, trust the process, and repeat until you have the perfect schedule that works for you and your group. Confidence is key.


As a scheduler, it’s important to be familiar with your group’s rules and preferences to gauge which are more of a priority. In a perfect world, you would be able to accommodate every single request. Unfortunately, that’s not always the case. For that reason, it’s important to be open with your group about your constraints, your scheduling processes, and your process for ensuring that they are handled fairly and appropriately. Transparency is essential for effective physician scheduling.

Don’t Be Afraid to Ask For Help

As a Shift Admin customer, you have access to a support team full of software experts that stand ready to address any issue you may encounter while using our software. As if a team of professionals wasn’t enough, we also provide plenty of training resources and FAQs that are designed to help you get as familiar as possible with Shift Admin and all of its features and capabilities. We want you to be able to utilize Shift Admin fully, and we’re always here to help.

Never Stop Learning

Like we said before, mastering provider scheduling is a process that takes time, patience and, most importantly, practice. Communicate with (and ask for input from) your providers, learn from your trials and errors, and adjust your schedule accordingly. Before you know it, you’ll be more comfortable with automation software than you ever were doing your schedules manually.

Are you still unsure? Click below to learn just how much of a difference automated scheduling software will make in your group.

Dangers of an Outdated Scheduling System

Topics: Physician Scheduling