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How to Implement an Enterprise-Wide Scheduling Platform

Posted by Shift Admin on February 6, 2018 at 6:10 AM

The advantages of adding shift management software to your hospital’s procedures are many – from eliminating the hours needed to create a manual schedule to improving patient safety and satisfaction.

As a group administrator with far-reaching responsibilities, you could benefit from using schedule  management software across all of your facilities. More and more organizations seek standardized schedule processes that cover their entire system, customized to their policies and departments.

While you may have experienced the benefits of schedule management in one facility, and know how important it is to individual patient care and physician scheduling, the question remains of how to implement it on a larger scale. Here are some tips to keep in mind:

1. Know the software provider’s platform

The ideal scheduling system includes, among other attributes, a schedule management platform that’s comprehensive and allows for a centralized view of your schedule. It should also leave room for the integration of secure messaging platforms that replace phones or pagers. Users should be able to monitor their time and attendance from any location.

2. Don’t choose scheduling software based on price.

It’s easy to be tempted by the lowest-price bid when choosing a software vendor. But keep in mind your entire system’s process of onboarding and orienting to this new software. You are choosing to invest in scheduling software to benefit your facility and providers. Steer clear of software that saves you money at the expense of limited features and a complicated set up. Instead, find a provider that offers an ideal balance of value and quality results.

3. Require software integrations

Enterprise customers need an integrated software solution. Choose a scheduling software that can interface with other important company systems, such as HR and payroll. Plan to build out and configure those interfaces at the beginning of the implementation of your new scheduling platform.

4. Ensure a smooth transition to a new scheduling system.

It’s important to identify key activities well in advance of the new system’s launch, including data conversions, completing final-month duties with the old system, preparing a service desk for support, as well as educating employees who will use the new system.

5. Leave enough time for proper integration.

A key to any project’s success is leaving adequate time to complete it, and implementing new scheduling software is no exception. Work closely with your new software provider to discuss your training goals, then set aside the proper amount of time for entire team training and instruction.

6. Define your project’s scope.

This step should take place in the beginning stages and means having a clear statement of what you’re hoping to accomplish with a system-wide schedule management system. Have your scheduling management provider present realistic proposals while also evaluating your project’s requirements before you begin the transition to new software.

7. Place a high value on experience.

The software you choose should have specific experience with the type and scope of your project. Choosing an experienced software provider is vital for technical projects such as on-call scheduling. Make sure your provider has done the same type of project for other customers.

Shift Admin’s customizable features can accommodate large organizations with many several departments and thousands of users, making scheduling smarter and faster. Compare us to the top scheduling software platforms today:

Topics: Healthcare Scheduling

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